1. Provide your Federal Tax ID Number (TIN – Complete an IRS Form W9 see attached).
2.Provide copies of your Business Licensing (if applicable).
3.Provide copies of at least $1,000,000 in General Liability Insurance showing Pro Property Management as Additionally Insured.
4.Provide us a copy of your company’s Worker's Compensation Insurance or other specialty policies required in your industry.
5.All Preferred Vendors need to be accessible by phone and/or email within a 24-hour period.
6.No vendor will enter an occupied home without a resident over the age of 18 being present.
7.All invoices must contain a detailed breakout for labor, materials, taxes, and permits. A valid Work Order number must be on each invoice.
8.Estimates and pictures will be required for all work orders
9.Preferred Vendors must warrant their labor and materials for 90 days after satisfactory completion and will further agree to repair or replace any defective workmanship or material without cost.
10.10. Preferred Vendors are not allowed to discuss property conditions or repair approval with anyone other than a Skybros property manager. A positive attitude must be portrayed at all times while at the home!
11. Preferred Vendors agree that only work described on the work order is to be completed and before and after pictures will be loaded to the maintenance system. The Property Manager must approve any additional repair items needed prior to completion. On-site tenant requests must "not" be honored without prior approval from the Property Manager.
12.Vendors agree not to discuss any charge with anyone other than a Skybros property manager.
13.While at the property, please inform the Property Manager of any “preventative maintenance” that you may notice. i.e. - water leaks, dripping faucets, faulty smoke alarms, etc. Report any unusual items such as pet odors or damage to the property caused by the tenant.
14.If it is necessary to turn off power or water to perform the work - notify the tenant(s).
15.Clean up before leaving the property. Remove all scrap materials. Be conscious of tracking mud, dirt, or grease into the home. If a tenant’s belongings need to be moved, return them when completed.
16.Make sure any windows or doors you open are appropriately locked and secured. Ensure all lights are turned off. If vacant, leave the thermostats at 55 degrees during the winter months.
17.Preferred Vendors may not charge for estimates for repairs and may not further sub-contract out approved work orders without the written permission of Skybros property management.
To assure prompt payment - the invoice needs to include the following:
Company Name, Mailing Address & Phone Number.
Service address and date of service.
Itemized breakdown of material and labor.
Summary of work completed & Work Order Number
Expect payment within 5 - 30 days depending on the time of the month your invoice is submitted and the availability of funds.
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